Board Minutes 7/28/2015

RESERVE PLANTATION PROPERTY OWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

TUESDAY, JULY 28, 2015

ISLAND CLUB

9200 ONE PUTT PLACE
PORT ST. LUCIE, FL 34986

MEETING MINUTES

CALL TO ORDER — QUORUM ESTABLISHED:

Dr. Deery called the meeting to order at 4:00 p.m. Those Board members in attendance were Patricia Channon, Dr. Robert Deery, Klip Klueppelberg and Bill Knight; Bud Eskola arrived at 4:08 p.m. Representing Lang Management was Diane Blakeman and Scott Johnson.

PROOF OF NOTICE:

Dr. Deery advised signs were posted.

APPROVAL OF PREVIOUS MINUTES:

Pat Channon made a motion to approve the June 23, 2015 minutes with one correction to add the ARC committee members, who were appointed; Bill Knight seconded; all were in favor.

MANAGERS REPORT:

Unit #49 — Scott Johnson explained that the driveway needs to be power washed

Unit #22 - The roof and driveway needs to be power washed and the landscape needs to be upgraded stated Scott Johnson. Klip Klueppelberg discussed that he spoke with Agent for this property.

Unit #246 — Owner committed to Scott Johnson that the debris would be cleaned up.

FINANCIAL:

Klip Klueppelberg made a motion to accept Financials. Bill Knight seconded; all were in favor

Klip Klueppelberg made a motion to precede with Unit #243 and Becker Poliakoff. Bud Eskola seconded; all were in favor.

DELINQUENCIES:

COMMITTEES:

President Comments:

Dr. Deery and Mrs. Deery attended the Compost USA tour recently. They discussed the smell and location, the non-existent barriers that would not be protective in a Hurricane. Mrs. Deery advised that the air circulation was not conducive to the senses.

The next Compost Meeting is scheduled for December 3rd. Dr. Deery recommends promoting attendance.

The South Gate will not work for Dr. Deery recommends Master Association address it.

President's Meeting date, Dr. Deery will confirm, to discuss the condition of the Lakes.

Welcome Committee:

Committee Members: Dr. Deery and Bud Eskola

Bud Eskola reported that he had two meetings that were successful. New residents found the meeting informative. The meeting takes approximately 1 hour and a certificate is provided to Lang Management.

Diane Blakeman advised that the Master is also looking forward to providing a Welcome Book to new homeowners.

Landscaping Committee:

ARC:

Committee Members: Vern Haley, Rick Taylor, Klip Klueppelberg, and Ralph Bennett

Vern Haley explained that Unit #57 is to provide a permit and plan for landscape. A professional landscaper will need to provide a detailed plan not work as the diagram is unclear. The work will need to be monitored, specific scale and amount of plants.

Lang Management to have the Master area reviewed by Paul from PCF Enterprises.

Grievance Committee:

Members: Michael Dillman, Gary Berger and Gary Cantrell.

Dr. Deery expressed his discontent that the Documents of Reserve Plantation were not complete when the committee Hearing was held. Dr. Deery advised that the Fine and issue should not have been dismissed. Donna Wilson officiated.

Bill Knight stated the Committee needs to be furnished with the proper information.

The Grievance Committee suggestion will stand. The Fine waived as long as the hoop stays in compliance.

Bud Eskola asked if he could be assured that he has all of the up to date documents. Dr. Deery will provide.

OLD BUSINESS:

Bud Eskola will be asking the Master Association to add HOA web link to their webs ite.

NEW BUSINESS:

Dr. Deery would like the second monument to read Reserve Plantation.

HOMEOWNER FORMUM:

Unit #27 - Vern Haley advised that the homes landscape/grass is not being cared for. Scott Johnson to issue a violation.

NEXT MEETING DATE:

The next Board meeting is scheduled for Tuesday, August 25, 2015 at 4:00 p.m. at the Island Club.

ADJOURNMENT:

There being no further business to discuss Klip Klueppelberg made a motion to adjourn the meeting; Patricia Channon seconded; all were in favor. The meeting was adjourned at 5:20 p.m.

Respectfully Submitted:                                Accepted by:

Property Manager                                           President

Lang Management Company                         Reserve Plantation Association. Inc.

Board Minutes June 23, 2015

RESERVE PLANTATION PROPERTY OWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING
TUESDAY, JUNE 23, 2015

ISLAND CLUB

9200 ONE PUTT PLACE
PORT ST. LUCIE, FL 34986

MEETING MINUTES

CALL TO ORDER — QUORUM ESTABLISHED:

Dr. Deery called the meeting to order at 4:00 p.m. Those Board members in attendance were Patricia Channon, Dr. Robert Deery, Bud Eskola; Klip Klueppelberg and Bill Knight were absent. Representing Lang Management was Diane Blakeman and Scott Johnson.

APPROVAL OF PREVIOUS MINUTES:

Bud Eskola made a motion to approve the minutes from the May 14, 2015 and; Dr. Deery seconded; all were in favor.

FINANCIAL:

List of people who had the demand letters sent out. Lang Management to provide.
Financials are "Solvent" stated Dr. Deery.
Bud Eskola made a motion to accept. Dr. Deery seconded; all were in favor.

DELINQUENCIES:

COMMITTEES:

President Comments:

Dr. Deery discussed the Hurricane meeting which occurred on June 15, 2015; Presidents from Villages were present with Marita Butzbach as presenter.

A coordinated effort with Security, Management and Presidents were discussed at the meeting for a plan of action in the event of a Hurricane.

Welcome Committee:

Bud Eskola discussed the 1st meeting and the need for a better timeframe for the interview to take place prior to move-in/closing.

Bud Eskola will supply an approval form for Lang to keep on file.

Mailing the Welcome Pamphlet will occur in the Fall with letter from President and ARC application.
Diane Blakeman to write a Welcome Letter with Bud Eskola.

Motion was made by Bud Eskola to amend the current policy to charge $100.00 plus the $35.00 application fee. Patricia Channon seconded; all were in favor.

Landscaping Committee:
Iron stains discussed by Scott Johnson. Bud Eskola suggested iron out is a product that helps driveways.
Walk Through discussion of Unit # 0049 to do a chemical clean until he is able to afford paint.

Unit # 0053 noted the lawn was mowed once, permit was submitted for and work which already took place with county.

Remove Board as present at Walk Through on the report dated.

ARC:
Committee Members: Vern Haley
Vern Haley, Committee Chair spoke with Unit #0209 on Lands End Chase. Installation of a generator was approved with condition to camouflage with landscape.

Unit #0281 on Long Cove garage doors painted to match the front door. Approved due to similarity in other homes in the community.

Unit # 0242 on Plantation Lakes Drive — Building a home on a lot with setback matching neighbor, has been approved.

Grievance Committee:

Members: Michael Dillman, Gary Berger and Gary Cantrell.

OLD BUSINESS:

Lakes were discussed, Diane Blakeman explained that the Master Association spearheaded by Scott Johnson is looking into cost effective solutions to clean up the lakes.

Status of the look of the Lakes was discussed.

Homeowner suggestion for the Lakes is Barley Straws and methods of curing the look of the lake.

Dr. Deery requested Diane speaks on the matter of the current POA Manager situation. Diane explained that a Manager will be hired to replace Scott Webster in the interim Diane Blakeman will be acting Manager.

Bud Eskola presented a self made website modeled from Lang Management.

NEW BUSINESS:

NEXT MEETING DATE:

The next Board meeting is scheduled for Tuesday, July 28, 2015 at 4:00 p.m. at the Island Club.

ADJOURNMENT:

There being no further business to discuss Dr. Deery made a motion to adjourn the meeting; Patricia Channon seconded; all were in favor. The meeting was adjourned at 5:17p.m.

Respectfully Submitted:                                Accepted by:

Property Manager                                         President

Lang Management Company                       Reserve Plantation Association. Inc.

Board Minutes April 30, 2015

RESERVE PLANTATION PROPERTY OWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING

THURSDAY,   APRIL 30, 2015

ISLAND CLUB

9200 ONE PUTT PLACE PORT ST. LUCIE, FL 34986

MEETING MINUTES

CALL TO ORDER - QUORUM ESTABLISHED:

Dr. Deery called the meeting to order at 4:00 p.m. Those Board members in attendance were Patricia Channon, Bill Knight, Dr. Robert Deery, Bud Eskola; Klip Klueppelberg was absent. Representing Lang Management were Diane Blakeman, Marita Butzbach, Donna Wilson and Scott Johnson.

APPROVAL OF PREVIOUS MINUTES:

Bill Knight made a motion to approve the minutes from the February 24, 2015 and March 25, 2015; Patricia Channon seconded; all were in favor.

FINANCIAL:

Bill made a motion to accept the Financials; Bud Eskola seconded; all were in favor.

Patricia Channon to meet with Marita Butzbach and Diane Blakeman on May 12, 2015 to review the Financial Statements.

PRESIDENTS COMMENTS - Dr. Deery:

Estoppels were reviewed and accepted.

Dr. Deery reviewed the President's Meeting which took place with Scott Webster. Discussed were the delinquent properties in PGA Village.

Lakes were    discussed   with     repairs   to   occur   on   two   lake   banks   due to deterioration.

Compost USA - Opposing the implementation and offered letters to sign and

send to County Commissioners.

Discussed PGA Garden Society - a meeting will occur May 7  at 6:00 pm.

Discussion of the rental restrictions in Reserve Plantation and recommendations by Becker Poliakoff to amend the Documents. Further discussion regarding set backs were addressed.

Acknowledge Bud Eskola As Chairman of the Landscape Committee for the Master Association.

Vern Haley discussed Unit 0057 the work that was done and the completion date.  The property needs to be put to rights.

Diane Blakeman is to send a 15 day letter to the owner in which they need to provide information as to whom they spoke to at the county for the work that needs to be completed to the landscape.  A completion date needs to be stated.

MANAGERS REPORT:

Discussion of rust stains from iron deposits in the driveway, should they be power washed?

Marita Butzbach recommended sending letters to educate residents on a system to prevent this issue.

LANDSCAPE COMMI TTEE:

OLD BUSINESS:

Unit 0215 - Hold on violation this will be revisited.

Welcome pamphlet presented by Bud Eskola. There will be copies presented and distributed to the Community with an ARC Application.

The Welcome Packet for new homeowners will be presented prior to signing off

on the Estoppel.

Website - Dr. Deery spoke of Maidstone's website and Marita Butzbach discussed Lang's web site. Diane Blakeman will discuss another Associations site at the next meeting.

Master to update their website with Reserve Plantation Board Members names of Boards.  There is no drop list on the site.

NEW BUSINESS:

Bud Eskola requested an excel sheet made to address actions items and include this in each meeting.  Spreadsheet is to be sent with Financials.

Joy Mattingly will be conferenced to discuss Small Claims Court for delinquent violations at the next meeting.

HOMEOWNER FORUM:

There was a discussion with homeowners present.

NEXT MEETING DATE:

The next Board meeting is scheduled for Thursday, May 14, 2015 at 4:00 p.m. at the Island Club.

ADJOURNMENT:

There being no further business to discuss Dr. Deery made a motion to adjourn the meeting; Patricia Channon seconded; all were in favor. The meeting was adjourned at 5:35 p.m.

Respectfully Submitted:                                Accepted by:

                                                                      

Property Manager

Lang Management Company

President

Reserve Plantation Association. Inc.